How to sync calendar with WhatsApp?

In this tutorial, I'll show you how to integrate your calendar with WhatsApp to:

• Automatically confirm appointments
• Send automatic reminders

We'll automate the process of contacting each person manually to free up your time. This is an example of a confirmation message:

Do you want to receive an example on your WhatsApp?

AfghanistanÅland IslandsAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntigua and BarbudaArgentinaArmeniaArubaAscension IslandAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurmaBurundiCambodiaCameroonCanadaCape VerdeCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos (Keeling) IslandsColombiaComorosCongoCongo, Democratic Republic of theCook IslandsCosta RicaCote d'IvoireCroatiaCubaCuraçaoCyprusCzech RepublicDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEthiopiaFalkland IslandsFaroe IslandsFederated States of MicronesiaFijiFinlandFranceFrench GuianaFrench PolynesiaGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHoly See (Vatican City State)HondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKosovoKuwaitKyrgyzstanLaosLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacaoMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth KoreaNorth MacedoniaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestinePanamaPapua New GuineaParaguayPeruPhilippinesPolandPortugalPuerto RicoQatarReunionRomaniaRussiaRwandaSaint BarthélemySaint HelenaSaint Kitts and NevisSaint LuciaSaint Martin (French Part)Saint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth KoreaSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwazilandSwedenSwitzerlandSyriaTaiwanTajikistanTanzaniaThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTristan da CunhaTunisiaTurkeyTurkmenistanTurks and Caicos IslandsTuvaluUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUzbekistanVanuatuVenezuelaVietnamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabwe

Send

These are the steps we're going to follow:

1. Introduction to Confirmafy

2. Choose the calendar where you'll save appointments

3. Set up the WhatsApp message template

4. Create appointments in your calendar

5. Monitor your calendar to see responses

1. Introduction to Confirmafy

The first thing you need to know is that it's not possible to do this directly from the WhatsApp or WhatsApp Business app.

It's necessary to use an external application that takes care of monitoring appointments in our calendar and then proceeds to send confirmation messages for each appointment.

The application we're going to use is called Confirmafy, and it's super easy to use. In less than 5 minutes, you'll be confirming attendance automatically.

Start by creating an account at Confirmafy.

2. Choose the calendar where you'll save appointments

At this time, Confirmafy offers two options to save appointments: the Confirmafy calendar and Google Calendar.

If you already use Google Calendar to manage appointments, you just need to connect your account to Confirmafy. This guide explains how to do it.

If you use any other application or pen and paper my recommendation is to try the Confirmafy calendar.

3. Set up the WhatsApp message template

The next step is to set up the WhatsApp template. The template is the message that will be sent to the WhatsApp number associated with your appointment in the calendar. You can customize your template to include the information you want, such as the name of your company and the reason for the appointment.

This is what the template for a dentist looks like:

4. Create appointments in your calendar

Start creating appointments in the calendar.

Confirmafy will read all the appointments and will take care of sending WhatsApp messages to each person asking if they can attend the appointment.

Look at this example where I'm using Google Calendar and I write Ricardo's WhatsApp number in the event title:

5. Monitor your calendar to see responses

A person confirms attendance by saying yes or no. Depending on their response, Confirmafy will update the appointment with a symbol:

🟡 Yellow: Means that Confirmafy sent the WhatsApp message but the person has not responded

🟢 Green: Means that the person confirmed attendance

🔴 Red: Means that the person canceled their attendance

Look at the following calendar how each event is marked with one of these colors:

Summary

I hope this guide saves you a lot of time. These are the steps:

1. Register at Confirmafy

2. Choose whether to use the Confirmafy calendar or Google Calendar

3. Set up the WhatsApp message template

4. Create appointments in your calendar (Confirmafy will take care of sending messages)

5. Monitor your calendar

Here's the link to register for Confirmafy: